Beginner

Create a new page DRAFT

Aliceportal — Mon, 20 May 2019 06:29:53 +0000

Create a new page DRAFT Aliceportal Mon, 05/20/2019 - 16:29

To create a page, first navigate to the Content page. This will display a list of all the pages on your website. From here, click the blue Add Content button at the top of the page.

From here, it is a very similar process to editing an existing page. More help can be found here: How to edit a page

Edit a Page

Aliceportal — Mon, 20 May 2019 04:44:48 +0000

Edit a Page Aliceportal Mon, 05/20/2019 - 14:44

To edit a page, either click the edit button next to its entry on the Content page, or click the Edit button that appears below the title on every page when logged in. The edit button pictured below allows Content Managers to browse the website as a user would, and easily get to the edit page when they need to.

The Edit button present on all pages when a Content Manager is logged in

No matter if the Edit button was pressed on the Content page or directly from the page in question, the next step is the Edit page. This page allows Content Managers to edit titles, content, and more. Below is a labelled image of the edit page, and short explanations of each field.

Title Field – This is the title of the page. It is displayed in large, bold text at the top of the page
Summary – This is a short summary of that the page is about. It appears on search results pages, as well as any list view of different pages
Body – This is the main content of most pages. The WYSIWYG (what you see is what you get) text editor the CLCNSW ICT Websites use is CKEditor. This means that, generally, the formatting you add in the body field will be reflected on the actual page. A few formatting options are available in the top ribbon, including bold, italic, underline, the option to make highlighted text a hyperlink, block quote formatting, the ability to add in-line images, ordered and unordered links, and more.
URL Aliases – CLCNSW ICT Websites automatically generate urls based on the title of each page: for example a page titled “About Us” would have the url “/about_us”. If you would like to change the automatically-generated url, simply un-tick the checkbox and type in your own url
Featured Content – This section is for inserting and modifying paragraphs, which will be explored in its own section.

There is one last way to edit content on a page, and that is through the Quick-Edit button. Whenever a user is logged in, hovering the mouse over a section of the website will cause a small button with a pencil graphic to appear. Clicking on this will allow text to be changed without ever leaving the page in question. However, this will not allow for more complex changes like editing summaries, aliasing the urls of pages, or editing paragraphs.

Create a New User

Aliceportal — Mon, 20 May 2019 04:31:01 +0000

Create a New User Aliceportal Mon, 05/20/2019 - 14:31

Before you begin, make sure you are logged in. You can do this by adding “/user” after the address of your website, or following these instructions.

In the top navigation menu, click “People”
Click the “Add User” button
Fill in the relevant fields including:
- Email - Make sure to enter a unique email address, as no two users can have the same email
- Username - this can the email address or something different
- Password - users can change their passwords later on

The Status should be 'Active'
The Role for most users will be 'Administrator'
To tell the new user about their account, tick the 'Notify New User' box. Alternatively, email/tell the person what their login details are separately.
Click the “Create New Account” button

The new user can now login following these instructions.

Uploading a document

Aliceportal — Mon, 20 May 2019 02:01:07 +0000

Uploading a document Aliceportal Mon, 05/20/2019 - 12:01

Before uploading a document, make sure your document is an:

allowed file type:
- Word files: txt, rtf, doc/docx
- PDF
- Powerpoint files: ppt/pptx
- Excel files: xls/xlsx
- Keys, Numbers, Pages (the Mac OS versions of the Office suite)
- Others: odf, odg, odp, ods, odt, fodt, fods, fodp, fodg
allowed file size:
- No greater than 2 MB.
- Some PDFs can go over this limit, in which case you’ll need to compress the file to a smaller size. You can re-export your PDF from the original application in a smaller size (eg Adobe InDesign) or use this free online tool: https://pdfcompressor.com/

Uploading the document

To upload a document to the website:

Hover over ‘Content’ in the top menu bar.
A drop-down menu will appear. Hover over ‘Add media’.
A second drop-down menu will appear.
Click on ‘File’.

This will bring up a form for uploading the document.

You need to complete the following fields.

Name — enter a name for your document that will make it easy to identify.
File — click on ‘Choose file’ to find and select the document you want to upload.

Note that there is a file size restriction of 2 MB. If your file is larger than that, you will receive an error message and not be able to proceed. You’ll then need to save the file at a smaller file size.

Once you have completed those two steps, click on ‘Save’ at the bottom.

Once you’ve saved, your document will be added to the list of media as the first, most recent item, as in the screenshot below.

If you want a URL for that file so you can link to it or send it to someone by email, simply click on the name of the file in that list. This will load a page with a link to the document. Right click on the link and choose to copy the link address from the drop-down menu.

Uploading an image

Aliceportal — Thu, 16 May 2019 00:58:31 +0000

Uploading an image Aliceportal Thu, 05/16/2019 - 10:58

Before you upload an image

You need to prepare the image file first:

Is it cropped correctly? You won’t have the chance to edit the photo after it is uploaded.
Is it the right file format? It should be a .jpg, .png, or .gif file.
Is it under the file size limit? Make sure the image file is under 2MB.
Are the dimensions correct?
- Make sure the image is not too small in dimension. Large images can be resized down but upsizing a small image causes a pixelated/blurry image.
- If the image is going into a tile with set dimensions (e.g. a front page card), then make sure the image meets the required dimensions.

There are two main ways of adding an image:

Adding an image to the website’s image library.
Adding an image directly into a web page.

Adding an image to the image library

To add an image to the image library:

Hover over ‘Content’ in the top menu bar.
A drop-down menu will appear. Hover over ‘Add media’.
A second drop-down menu will appear.
Click on ‘Image’.

This will bring up a form for uploading the image.

You need to complete the following fields.

Name — enter a name for your image that will make it easy to identify down the track.
Image — click on ‘Choose file’ to find and select the image you want to upload.

Note that there is a file size restriction of 2MB. If your file is larger than that, you will receive an error message and not be able to proceed. You’ll then need to save the file at a smaller file size.

Once you’ve completed those two steps, click on ‘Save’ at the bottom.

Add an image directly to a page

You can add an image directly to the page via the text editor (under the heading ‘Body’) for that page.

In the Body section of the form, place your cursor where you want to drop the image.
Click on the image icon in the toolbar, as indicated in the screenshot below.

This will bring up a module where you can either select an existing image from the list or upload a new one. To upload a new image, click on the Upload button, as indicated in the screenshot below.

Once you have uploaded and/or selected your image from the list, double click on the file name in the list and it will then appear where your cursor was placed.

Finding your way around

Aliceportal — Tue, 14 May 2019 05:26:40 +0000

Finding your way around Aliceportal Tue, 05/14/2019 - 15:26

After you log in to the content admin, you will notice two menus appear on website pages. This gives you an admin view of the website.

Top navigation menu — use to add new content
At the top, you’ll notice a menu with some options for accessing areas of the content admin. The most important one is ‘Content’ — this is where you create new web pages or upload content like files and images.
Page editing menu — use to make changes to existing pages
Below the websites banner, you’ll notice a menu with options view, edit, delete, and revisions. This menu gives you access to the content admin for that specific page. For example, you can click on ‘Edit’ to make changes to that specific page. So long as you are logged in, these options will appear on every page as you navigate across the website.

Clicking on ‘Edit’ in the page editing menu will take you directly to the admin for that page, where you can make changes to the text, images, and layout.

You willl see a ‘My Account’ area on the left-hand side.

Click on ‘My account’ to access your admin account details, including to change your password.
Click on ‘Log out’ to log out of the admin view and view the site as a non-admin would.

Content Menu

When you click on ‘Content’ in the top navigation, a menu will drop down with some options for adding new content. There are two options for adding content depending on the type of content you want to add. When you hover over ‘Add content’ or ‘Add media’, you’ll notice a secondary menu drop down with more specific content options.

Add Content - Basic pages, articles, events.

Add Media - Files (such as PDFs or Word docs), images.

Once you choose the content type to add, you’ll then be taken to the admin page for creating that page or uploading the image/file.

Mosaico Template Builder

admin — Tue, 16 Apr 2019 06:02:25 +0000

Mosaico Template Builder admin Tue, 04/16/2019 - 16:02

todo

Message Templates

admin — Tue, 16 Apr 2019 06:01:47 +0000

Message Templates admin Tue, 04/16/2019 - 16:01

todo

Header and footers

admin — Tue, 16 Apr 2019 06:01:14 +0000

Header and footers admin Tue, 04/16/2019 - 16:01

todo

Scheduled mail

admin — Tue, 16 Apr 2019 06:00:33 +0000

Scheduled mail admin Tue, 04/16/2019 - 16:00

todo